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Macs are becoming increasingly popular among accountants and business owners many of whom need QuickBooks Desktop installed on them. Intuit has customized QuickBooks Desktop for Mac for such users. However, such users might have to send their QuickBooks files to an accountant or another user with a Windows machine. The files used in QuickBooks Desktop for Mac (.dmg or .qbxxx) are different from those in QuickBooks Desktop for Windows (.qbw). This implies that such users have to know how to import QuickBooks File in Mac to QuickBooks Desktop for Windows. Let us explore how to exchange QuickBooks files between users of machines with dissimilar operating systems and alternate solutions.
Why Import QuickBooks File in Mac to QuickBooks Desktop for Windows?
While one of the most common reasons for importing QuickBooks for Mac files into the Windows machine is to allow other users to access the financial records on these systems, the launch of macOS Catalina has exposed more vulnerabilities in the former version. Many users have experienced data losses and crashes. While Intuit has resolved the issue for QuickBooks Desktop for Mac 2019 (R7) or 2020 (R2 or later) for macOS Catalina users, the company has made it clear that QuickBooks Desktop for Mac 2015 and 2016 users must upgrade to later versions or migrate to QuickBooks Online.
However, there could be changes in functionalities if you migrate from the desktop version to the online version.
How to Convert QuickBooks for Mac Files to QuickBooks For Windows?
Intuit has designed the solution in such a way that users on machines running either operating systems can open the file with simple conversion steps. Here’s how you can convert your company file from QuickBooks for Mac to QuickBooks for Windows.
Preparing the Company File in QuickBooks for Mac
- Ensure that the updates for the latest release for QuickBooks for Mac are available on your system.
- If you have added transactions with memos, ensure that the latter do not have more than 50 characters or special characters.
- Ensure that the transactions are closed before moving on to the next record.
- If you notice that some data is out of place in any list, re-sort them to set them to default.
- Verify the records and rebuild the company file before initiating the conversion.
Converting Company File for QuickBooks for Desktop
After you have ensured that the company file is formatted by verifying the data, you can proceed with the export.
- Ensure that you are opening the company file with admin rights.
- Click on File>Export and select the option To QuickBooks for Windows.
- Click on Verify if you are prompted before taking the back up.
- Save the backup file in an appropriate folder.
Importing QuickBooks File in QuickBooks Desktop for Windows
While smaller files can be emailed to users with a Windows machine, larger ones have to be imported into QuickBooks Desktop for Windows using a physical device such as a USB flash drive or using cloud storage. Eventually, it can be restored on the Windows version of QuickBooks.
- Launch QuickBooks Desktop on the Windows system.
- Navigate to the File menu and select Open or Restore Company…
- Import the company file saved in qbw format from the storage device/ drive you saved on the Mac machine.
- Open the company file and type in your credentials to start working.
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Most users find QuickBooks Desktop for Windows to be a superior product in comparison with both QuickBooks Online and QuickBooks for Mac. As an Intuit Authorized Hosting Provider, Apps4Rent can host QuickBooks Desktop on the cloud so that you do not have to import and export files frequently. Apart from 24/7 phone, chat, and email support, you are protected from data loss with frequent backups to ensure that you can leverage the powerful tools in QuickBooks Desktop without compromising on the mobility and safety of QuickBooks Online. Contact us today for the best prices on QuickBooks hosting plans.
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MOUNTAIN VIEW, Calif.--Small businesses can master financial management and work more productively with QuickBooks Zen, the code name for the 2013 edition of QuickBooks for Mac® from Intuit Inc. (Nasdaq: INTU).
“The 2013 code name reflects the even greater simplicity we’ve brought to the product to help small businesses save time managing their finances. It’s easier to get started and delivers new or improved features that existing customers want most.”
New features in the 2013 edition bring Zen simplicity to help small businesses save time by getting started quickly, getting records organized, and simplifying common tasks. The product is scheduled to become available on Sept. 24.
“As the Mac gains wider use among small businesses, we’re investing more resources in developing QuickBooks for Mac,” said Dan Wernikoff, senior vice president and general manager of Intuit’s Financial Management Solutions division. “The 2013 code name reflects the even greater simplicity we’ve brought to the product to help small businesses save time managing their finances. It’s easier to get started and delivers new or improved features that existing customers want most.”
Get Started Quickly
The latest release helps small businesses new to QuickBooks for Mac get up and running faster and reduces the learning curve. Updates include:
- Data Import. Populate contacts and products or services bought or sold by importing contacts automatically from the Address Book, or by copying and pasting contact or item information from spreadsheets. Data Import speeds up and simplifies the process of getting key information into QuickBooks.
- Improved New User Experience. Learn how to use QuickBooks fast. Helpful tutorials and tips, including video how-to’s, offer in-product guidance when the user needs it.
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“When I first checked out QuickBooks for Mac, I felt overwhelmed. I didn’t know where to start and didn’t feel like I had the time to learn the program,” said Abhijeet Kumar, owner of Rendewoo in Redwood City, Calif.“The improved 2013 edition has turned the tide for me. The Guide Me feature is intuitive, informative and really helps me learn QuickBooks as a first time user.”
Organize Records
Small business owners will have the information they need right at their fingertips with the new Document Attachments feature, which attaches contracts, proposals, receipts and more to related records for easy reference.
“When I’m on the phone with a customer, I need all relevant information in the customer’s record handy so I can be prepared to answer questions and be on top of what I need to complete the job,” said Joseph Kovalck Jr., owner of Parkhurst Properties in Brooklyn, Conn. “Document Attachments has helped me get a lot more organized, and has even helped me improve customer service.”
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Simplify Common Tasks
Eliminating steps on common, and sometimes repetitive tasks helps save time and reduce errors. New features simplify common tasks, including:
- Batch Invoicing. Streamlines the process of invoicing multiple customers for the same service by creating a template and invoicing all customers simultaneously.
- Intuit PaymentNetwork. Enables small businesses to get paid faster. It provides a way for a small business’s customers to instantly pay their invoices electronically. Payments easily sync with QuickBooks. Bank payments cost the small business owner 50 cents each.
- Improved Reconciliation. Helps minimize errors and easily identify discrepancies through optimized filters and searches when reconciling QuickBooks data with bank statements. Users can view previous reconciliation reports for snapshots of their businesses over time.
“I love the convenience of Intuit PaymentNetwork. I run a lot of payments remotely, meaning the customer is not in front of me with a card, and often they don’t offer their information over email or phone,” said Michael Sonntag, owner of Studio C Artists in Hollywood, Calif. “The option to pay directly online not only saves me the trouble of running the payment manually, but also means that I get paid faster and give my customers that added sense of security by putting them in control of their sensitive information.”
Pricing and Availability
QuickBooks for Mac 2013 is scheduled to be available directly from Intuit at www.quickbooks.com/mac or by calling 888-729-1996 beginning Sept. 24. It is expected to be available at Apple retail stores, Apple.com, Amazon, Best Buy, Costco.com, Fry’s, MacZones, Office Depot, OfficeMax and Staples on Oct 7.
Suggested retail prices are:
- 1-user: $249.95
- 2-users: $499.95
- 3-users: $749.95
- 4-users: $999.95
- 5-users: $1,249.95
QuickBooks for Mac is part of a family of financial software and services from Intuit that includes:
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- QuickBooks Online.
- Intuit QuickBooks Pro and Premier.
- Intuit QuickBooks Enterprise Solutions.